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Community Development Trust |
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PARISH COUNCIL CHURCHES LOCAL GROUPS |
Craster Community Development TrustMinutes of Executive Committee Meeting17 September 2008 Venue: Mick Oxley Gallery Time: 7.00pmPresent : John Gallon (Treasurer) Michael Doherty (Secretary) Hilary Punton, Peter Howard, Jennifer Doherty, Kevin Brown. Carol Grey. The meeting was preceded by a presentation by Mr. Stuart Johnson, Sales Manager, G B Fuels. Mr. Johnson outlined a Group Oil Purchasing Scheme run by GB Fuels. This offers a discount of up to 5p per litre on any quantities of oil purchased by members. Oil deliveries would be made one per month on a specific day either Tuesday or Thursday. Members would place their individual order and pay either credit/debit card or cheque on delivery or payment within seven days. A system of monthly direct debit can be used by dividing annual consumption by 12. The individual orders would be accumulated to provide one delivery to the village. To start it would be convenient for the total order to be for 11000 or 16,000 litres i.e. a full tanker. Price of fuel will always be best price less discount dependent on volume ordered that month. G B Fuels would be responsible for all record keeping after Trust supplies names, addresses, post codes and telephone numbers of signed up members. Carol Grey took the Chair in the absence of Michael Craster. 1. Apologies for absence Michael Craster, Alex Ainslie. 2. Minutes of Meeting held 31 July 2008 ... Accepted as a true record. 3. Matters arising. 18 We can Mind The Time books returned by TIC. Unsure whether the balance of 9 have been paid for and previous order for 27. John Gallon will check to establish a current position. 4. Negotiations with NW Ltd The Secretary reported that he had contacted Hugh Fell and there was no further movement by NW Ltd. 5. Playpark Maintenance. The annual inspection by ROSPA has indicated a number of minor repairs needing attention. The monthly ADC inspection also calls for repair work to be done. Whilst the Secretary is prepared to attend to some of these, there is a need for a working party to undertake the more technical and bigger jobs. Two new seats are required for the adult swings and a repair kit for the rubber surface is required. The estimated cost is £500. It was agreed that these be ordered from the suppliers. Following a recommendation by Kevin Brown, it was agreed that the major and technical repairs would be carried out by Kevin and one or two volunteers before the onset of Spring and in time for Easter. In the meantime any urgent or critical repairs would be carried out immediately or as soon as possible depending on availability of parts. 6. Trustee Indemnity Insurance John Gallon produced details of a policy to cover Trustee indemnity at a cost of £210.00 pa for £250,000 of cover. It was agreed to accept the proposed policy. 7. Deliverable Projects Oil Purchasing Syndicate It was agreed that the scheme proposed by GB Fuels was a possible solution. It would relieve any member of the Committee from having to accept responsibility for administration. It also avoided increasing any work for Pauline and Kevin if their existing scheme was extended. The Secretary will ask Stuart Johnson to provide written details of the operation of the scheme and administrative requirements. For a decision at the next meeting. Village Web Site Peter Howard reported on the progress he and John Gallon were making with the provision of the Web Site. Peter produced a paper with heads of agreement. This included, what it would be used for. Who it is intended for ? How it might be managed and how it will be funded? Tourism Peter Howard introduced a paper which outlined the areas he and Michael Craster were considering concerning the promotion and management of Tourism in Craster. The issue that Tourism provides employment and income for the village must be balanced with consideration for Parking and it's associated requirements. The encouragement of increased tourism through promotion and provision and improvement of facilities. Facilities for Old People and Young People Hilary and Jennifer reported that following consultation with a number of the older residents, apart for a request for a branch of "Prixmark" it had been suggested that a village library or book swop shop would be welcomed if suitable premises were available. It was also suggested that two more swings be added to the play park. 8. Any other business It was agreed that the cost of providing stationary, printing ink and postage would be met from Trust funds. 9. Date of Next Meeting Thursday 13 November at 7.15pm |